AutoEntry alternative
AutoEntry Alternative with AutoEntry Pricing and Competitors Compared
AutoEntry prices by credits, and an invoice with line items costs two of them. Once your team needs every line on a few hundred invoices a month, the bill climbs fast. PayablesAgent reads invoices, bills and receipts with line items included on every plan, for a flat $49 a month, or $24 a month billed yearly.
AutoEntry prices on this page come from AutoEntry's own pricing page, in US dollars.
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The short answer
AutoEntry is good value at low volume: $13 a month buys 50 credits, users are unlimited and there is no contract. The cost problem shows up with line items, which take 2 credits per invoice, and with bank statements at 3 credits per page. A team extracting line items from 500 invoices a month needs 1,000 credits, which means the $298 Diamond plan. If that sounds like your month, a flat-rate extraction tool is the cheaper AutoEntry alternative. If you process a few dozen documents and publish straight to Sage, stay on AutoEntry.
How AutoEntry pricing works
AutoEntry sells six monthly credit bundles, and every plan includes unlimited users, unlimited cloud storage and unlimited clients. Unused credits roll over for up to 90 days, you can pause or downgrade any time, and the trial includes 25 credits.
| Plan | Credits a month | Price (USD) | Invoices with line items |
|---|---|---|---|
| Bronze | 50 | $13 | 25 |
| Silver | 100 | $24 | 50 |
| Gold | 200 | $46 | 100 |
| Platinum | 500 | $103 | 250 |
| Diamond | 1,500 | $298 | 750 |
| Sapphire | 2,500 | $469 | 1,250 |
Credits are spent by document type. A purchase or sales invoice costs 1 credit, or 2 credits with line items. An expense receipt costs 1 credit. A supplier statement costs 2. Bank and credit card statements cost 3 credits per page, so a 6-page monthly statement uses 18 credits, more than a third of the Bronze plan. Above 2,500 credits AutoEntry quotes a custom package.
The per-credit price falls from $0.26 on Bronze to about $0.19 on Sapphire, so an invoice with line items costs roughly $0.38 to $0.52 depending on the plan. That is fair for small volumes. It adds up when line items are the norm rather than the exception, which is true for anyone doing job costing, PO matching or vendor price tracking.
AutoEntry vs Dext vs Hubdoc vs PayablesAgent
AutoEntry figures from autoentry.com/pricing. Dext figures from dext.com/us. Hubdoc figures from hubdoc.com/pricing.
| AutoEntry | Dext | Hubdoc | PayablesAgent | |
|---|---|---|---|---|
| Entry price | $13/mo for 50 credits | $25.21/mo billed annually, 250 documents | $12/mo, unlimited usage | $49/mo ($24 billed yearly), 2,500 Base pages |
| Line items | Yes, 2 credits per invoice | Add-on from $20.50/mo or $0.50 per document | No | Included on every plan |
| Users | Unlimited | 5 on the business plan | Not priced per user | 1, 3 or 5 seats by plan |
| Bank statements | 3 credits per page | Add-on from $13/mo or $0.32 per document | No statement line extraction listed | Extracted like any other page |
| Publishes to | Sage, Xero, QuickBooks | Xero, QuickBooks and others | Xero, QuickBooks Online | QuickBooks Online from Plus |
| Export as a file | Not the main workflow | Not the main workflow | No | Excel and CSV on every plan, JSON via API |
| Contract | Monthly, pause any time | Annual plans need 30 days notice | Monthly | Monthly or yearly |
What AutoEntry costs at three real volumes
Single-page invoices, all with line items, using AutoEntry's credit costs and published plans.
80 invoices a month
Roughly a tie
160 credits fits Gold at $46. Our Starter plan is $49 monthly or $24 billed yearly. Close enough that workflow should decide, not price.
400 invoices a month
$298 vs $49
800 credits is past Platinum's 500, so the next bundle up is Diamond at $298. The same 400 pages sit well inside our $49 Starter allowance.
1,500 invoices a month
Custom quote vs $149
3,000 credits is over Sapphire's 2,500, so AutoEntry quotes a custom package. Our Plus plan covers 10,000 Base pages for $149 with QuickBooks Online export.
When AutoEntry is the better buy
AutoEntry does several things well. If these describe you, keep it.
You publish straight into Sage
AutoEntry is a Sage product, and publishing to Sage accounting is its home ground. If Sage is the ledger, that connection is hard to beat.
Low, uneven volume
Credits roll over for 90 days and the plan can be paused, which suits a small business with a few dozen bills a month and a quiet summer.
Many people touch the books
Unlimited users on every plan means a practice can add staff and client logins without paying per seat.
You mostly need header totals
At 1 credit per invoice without line items, AutoEntry is cheap for posting vendor, date and total. The math only turns when every line is needed.
AutoEntry competitors, grouped by the job you need done
Pick the group first. Comparing a capture tool with a bill pay platform wastes a demo.
Bookkeeping capture
Dext
The closest like-for-like rival, strong for practices on Xero. Line items are a paid add-on. See our Dext alternative comparison.
Totals only, lowest price
Hubdoc
$12 a month with unlimited usage, but no line items. See the Hubdoc alternative page.
Legacy name
Receipt Bank
Receipt Bank is Dext's former name, so older comparisons that list both are listing one product. See Receipt Bank alternative.
AP with payments
BILL and Melio
If you want capture, approvals and vendor payments together. See the Bill.com alternative and Melio alternative pages.
Build your own
Nanonets and cloud APIs
For teams with developers who want to design the workflow. See the Nanonets alternative page.
Invoice data, flat price
PayablesAgent
Vendor, invoice number, dates, tax, totals and every line item as Excel, CSV, JSON or QuickBooks Online data. Line items never cost extra. Full roundup: best OCR software for invoice processing.
How to test the switch in a week
-
1
Count last month's credits by type
Split them into invoices, invoices with line items and statement pages. That tells you what you are really paying for.
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2
Upload 20 of the same invoices above
Include the longest line-item invoice and a scanned one. Check vendor, invoice number, dates, tax, total and lines against the originals.
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3
Run both for one month end
AutoEntry has no contract and can be paused, so there is no penalty for overlapping. Export to QuickBooks Online or a spreadsheet and see which takes less correcting. See invoice OCR for QuickBooks.
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4
Keep AutoEntry only for what it does best
Some practices keep a small AutoEntry plan for Sage clients and move line-item heavy clients to a flat plan.
Questions buyers ask about AutoEntry
How much does AutoEntry cost?
AutoEntry sells monthly credit bundles. In US dollars: Bronze $13 for 50 credits, Silver $24 for 100, Gold $46 for 200, Platinum $103 for 500, Diamond $298 for 1,500 and Sapphire $469 for 2,500. An invoice costs 1 credit, or 2 with line items, and bank statements cost 3 credits per page.
What are the best AutoEntry competitors?
Dext and Hubdoc for bookkeeping capture that publishes to Xero or QuickBooks. PayablesAgent for invoice data as Excel, CSV or QuickBooks Online on a flat monthly price with line items included. BILL or Melio if you also want approvals and vendor payments.
Does AutoEntry charge per user?
No. Every AutoEntry plan includes unlimited users, and pricing is by credits instead. Unused credits carry over for up to 90 days, and you can downgrade or pause at any time, cancelling up to 24 hours before renewal.
Who owns AutoEntry?
AutoEntry is owned by Sage. It still connects to Xero and QuickBooks as well as Sage, so you do not need Sage accounting software to use it.
Is there a cheaper alternative to AutoEntry for line items?
Above roughly 100 invoices with line items a month, yes. AutoEntry needs Platinum at $103 for 250 such invoices and Diamond at $298 for 750. PayablesAgent's $49 plan covers 2,500 Base pages with line items included, and $149 covers 10,000 with QuickBooks Online export.
Stop paying double for line items
Upload a real vendor invoice and check every line that comes back, then pick a flat plan that fits your month.