Best OCR Software for Invoices and Invoice Processing
Sep 22, 2026
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The best OCR software for invoice processing depends on who does the work after the data comes out. For a US finance team or bookkeeper who needs vendor, invoice number, dates, tax, totals and line items in Excel, CSV or QuickBooks Online on a flat price, PayablesAgent is the closest fit. Accounting practices already on Xero often pick Dext or Hubdoc, developers building their own pipeline pick Google Document AI or Amazon Textract, and enterprises with ERP-heavy workflows pick Rossum or a full AP platform with capture built in.
We make one of the tools on this list, so read the rest with that in mind. Every price below comes from the vendor's own pricing page, and where a vendor does not publish a price we say so instead of guessing. We also say where each competitor beats us.
If you are buying for an AP team rather than comparing every OCR engine, start with our accounts payable OCR software page. It covers what AP invoice capture does on its own, what it leaves to your approval and payment tools, and the monthly price at each volume.
Best invoice OCR software compared
| Tool | Best for | Published price | Line items | Output |
|---|---|---|---|---|
| PayablesAgent | AP teams and bookkeepers who want the data as a file or in QuickBooks Online | $49/mo for 2,500 Base pages and 500 Pro pages; $149/mo for 10,000 Base pages | Yes, every plan | Excel, CSV, QuickBooks Online (Plus), JSON via API |
| Dext | Practices and small businesses posting to Xero or QuickBooks | Business plan $25.21/mo billed annually, 250 documents | Add-on from $20.50/mo or $0.50 per document | Publishes to the ledger |
| Hubdoc | Xero users who need header totals only | $12/mo standalone | No | Publishes to Xero, QuickBooks Online |
| Veryfi | Developers who want a receipt and invoice API | Starter from $500/mo, $0.16 per invoice | Yes | JSON |
| Nanonets | Teams building custom extraction workflows | Usage-based, $0.02 to $0.30 per workflow block run | Yes | Workflow exports and integrations |
| Rossum | Enterprises with high volume and ERP integration | Starter from $18,000/yr | Yes | API and ERP connectors |
| Google Document AI Invoice Parser | Engineering teams on Google Cloud | $0.10 per document of up to 10 pages | Yes | JSON, you build the rest |
| Amazon Textract AnalyzeExpense | Engineering teams on AWS | $0.01 per page for the first million pages (US West example) | Yes | JSON, you build the rest |
| AP platforms (BILL, Stampli, Tipalti, AvidXchange) | Companies buying approvals and payments, with capture included | BILL $49 to $89 per user/mo; Tipalti from $99/mo; Stampli and AvidXchange by quote | Varies | Stays inside the platform and syncs to the ERP |
How to pick the best OCR software for accounts payable
Most buyers compare accuracy claims first. That is the wrong order, because every serious tool reads a clean PDF invoice well and none of them publishes accuracy on your vendors. Decide these four things first and the shortlist usually drops to two tools.
1. Where does the data need to end up?
If the answer is "posted as a bill in Xero or QuickBooks", a publishing tool like Dext or Hubdoc does that job with a review step. If it is "a spreadsheet I can sort, pivot and send to someone", you need a tool whose output is the file itself. If it is "our own database", you want an API. And if it is "approved and paid", you are shopping for an AP platform, not OCR.
2. Do you need line items?
Header fields (vendor, invoice number, date, total, tax) are the easy part. Line items are where tools split. Hubdoc does not extract them. Dext charges for them as an add-on. Job costing, price-variance checks, PO matching and inventory all need every line, so if any of those are on your list, test line items on your longest invoices before anything else. Our invoice line item extraction page shows what that output looks like.
3. How is volume priced?
Per-document pricing looks cheap until month-end. At Veryfi's published $0.16 per invoice, 3,000 invoices a month is $480. At Dext's $0.50 per line-item document, the same 3,000 is $1,500 in add-ons alone. Page-based plans with a monthly allowance cap the bill, which matters most for bookkeepers whose volume jumps before tax deadlines.
4. Who fixes the exceptions?
Every tool gets some invoices wrong: a smudged scan, a vendor with a strange layout, a credit memo. Ask how a person reviews and corrects a field, and whether the fix is remembered next time. Cloud APIs leave this entirely to you. Platforms and publishing tools build a review screen in.
The best invoice OCR software, one by one
PayablesAgent is best for turning invoices into a spreadsheet or QuickBooks data
Our invoice OCR software takes invoices, bills or receipts (PDF, scan or photo) and gives back vendor, invoice number, dates, tax, totals and every line item as Excel or CSV, or exported to QuickBooks Online on the Plus plan. Pricing is flat: $49 a month for 2,500 Base pages and 500 Pro pages on one seat, $149 a month for 10,000 Base pages, 2,000 Pro pages and three seats, and volume plans with API access above that. Yearly billing halves the monthly figure. There is no per-user fee and no per-invoice fee. Where we lose: we do not pay vendors or route approvals, so if you need those, pair us with your bank or pick an AP platform.
Dext is best for practices already built around it
Dext is strong at the bookkeeping workflow: fetch, review, publish to the ledger, with supplier rules that learn. The US business plan is $25.21 a month billed annually for 250 documents and five users. Line items, supplier statements and bank statements are paid add-ons, and practices pay per client with a 10-client minimum. We compared the two in detail on our Dext alternative page.
Hubdoc is cheapest if you only need totals in Xero
At $12 a month standalone with unlimited usage, Hubdoc is hard to beat for header-level capture into Xero or QuickBooks Online. It does not extract line items, and Xero has said it has no further developments planned for that. See the Hubdoc alternative comparison for where that limit bites.
Veryfi has the best receipt-first API
Veryfi is a developer API with published per-document rates: $0.08 per receipt and $0.16 per invoice on a Starter plan that starts at $500 a month. It is fast and mobile-friendly, which suits expense apps. It is a build decision, though: you write the integration and the review screen.
Nanonets is best for custom workflows
Nanonets sells extraction as workflow blocks billed per run, from $0.02 for simple steps to $0.30 for complex AI steps, with volume quotes on Growth. It suits teams that want to design approval and export steps themselves. Budgeting takes more work because a single invoice runs through several blocks. The per-invoice math at 250 to 10,000 invoices a month is in our Nanonets pricing breakdown.
Rossum is best for enterprise volume
Rossum starts at $18,000 a year on a one-year minimum, with unlimited seats and API access, and Business and Enterprise tiers by quote. For shared-service centers processing tens of thousands of invoices into SAP or Coupa, that is reasonable. For a team processing a few hundred a month, it is a large commitment. Our Rossum alternative page covers the trade-off.
Google Document AI and Amazon Textract suit teams with engineers
Google's Invoice Parser costs $0.10 per document of up to 10 pages, and Amazon's AnalyzeExpense is listed at $0.01 per page for the first million pages in AWS's own US West example. Per page, nothing on this list is cheaper. What you buy is raw JSON: storage, review, vendor matching, exports and QuickBooks posting are all yours to build and maintain. Our Amazon Textract alternative comparison shows what that build involves next to a finished tool. If you would rather call an API that already returns finished invoice fields, see our invoice and receipt OCR API. The full Google Document AI pricing breakdown shows the cost per invoice at 500 to 35,000 invoices a month. For Amazon, the AWS Textract pricing breakdown does the same for the Analyze Expense API at $0.01 a page. Enterprise teams weighing an on-premises capture server can compare how ABBYY FlexiCapture pricing is licensed by invoices per year.
AP platforms with capture built in
BILL, Stampli, Tipalti and AvidXchange all read invoices, but capture is a feature inside a product that also handles approvals and payments. BILL publishes $49 to $89 per user a month, Tipalti starts at $99 a month plus transaction fees, and Stampli and AvidXchange sell by quote. If you already know you need approvals and payments, compare them on that. If capture is the only problem, you are paying platform prices for one feature, which is the case we lay out on our AvidXchange pricing and alternative and Bill.com alternative pages.
Best OCR software for invoice processing, by buyer
- Small business on QuickBooks Online: PayablesAgent Plus for bills with line items, or Hubdoc if totals are enough. See invoice OCR for QuickBooks.
- Accounting practice on Xero: Dext if the practice workflow matters most, PayablesAgent if line items across many clients are the cost driver.
- Construction or property team doing job costing: anything that extracts every line; test your longest supplier invoices first.
- Software company building its own AP feature: Google Document AI or Textract if you want to build everything, an extraction API if you want finished fields.
- Enterprise shared services: Rossum or an AP platform, chosen on ERP integration rather than OCR.
Invoices are rarely the only paperwork in the pile. If the same backlog includes contracts, applications and forms, a general enterprise document data extraction platform handles the non-invoice documents better than any invoice-specific tool.
Questions buyers ask about invoice OCR software
What is the best OCR for invoices?
There is no single best, because the output you need decides it. For invoice data as Excel, CSV or QuickBooks Online on a flat price, PayablesAgent. For publishing to Xero inside a practice workflow, Dext. For raw data at the lowest per-page cost, Google Document AI or Amazon Textract, if you have engineers to build around them.
How accurate is invoice OCR?
On clean, machine-generated PDFs, modern AI extraction gets header fields right on the large majority of invoices. Accuracy drops on phone photos, faded scans, handwritten notes and long multi-page line tables. No vendor's headline number predicts your result, so run 20 of your own worst invoices through a tool before buying.
Can OCR extract line items from invoices?
Yes, but not every tool does it or includes it in the base price. PayablesAgent, Veryfi, Rossum, Nanonets and the cloud APIs extract line items. Dext charges for them as an add-on, and Hubdoc does not extract them at all. Check multi-page invoices specifically, because tables that break across pages are where extraction most often fails.
How much does invoice OCR software cost?
Published prices range from $12 a month (Hubdoc, totals only) through $49 a month (PayablesAgent, 2,500 Base pages with line items) and $500 a month minimum (Veryfi API), to $18,000 a year (Rossum). Cloud APIs cost $0.01 to $0.10 per page or document before your own build cost. AP platforms such as Stampli and AvidXchange quote privately.
Test it on your own invoices
The fastest way to choose is to upload the invoices that give your team the most trouble and look at what comes back. Use the upload tool at the top of this page, then compare plans on the pricing page once you have seen the output.
Put this to work on your own documents
Upload an invoice or receipt and see the vendor, dates, totals and line items come back as structured data you can export to Excel, CSV or QuickBooks.